Posted on Monday October 31, 2022
NOTICE TO BIDDERS
NOTICE FOR THE TAKING OF BIDS FOR THE CONSTRUCTION OF EMERALD EDGE STREET LIGHTING PROJECT FOR THE CITY OF CLEAR LAKE, IOWA,
NOTICE FOR THE TAKING OF BIDS FOR
THE CONSTRUCTION OF EMERALD EDGE STREET
LIGHTING PROJECT FOR THE CITY OF CLEAR LAKE, IOWA,
proposals will be received by the City Clerk of the City of Clear Lake, Iowa,
in the Council Chambers at City Hall, 15 North Sixth Street, Clear Lake, Iowa,
before 11:00 o’clock A.M. on the 16th day of November 2022, for the
construction of the Emerald Edge Street Lighting Project as described in the
plans and specifications therefore, now on file in the office of the City
be opened and the amount of the bids announced by the City Clerk at the time
and date specified above.
Also, at 6:00
P.M. on the 21st day of November 2022 or at such time, date and
places as then may be fixed; the Council will act upon proposals for the
construction of said improvements.
and description of the work to be done and the kinds and sizes of materials
proposed to be used are as follows:
EMERALD EDGE STREET LIGHTING PROJECT
Project is located in Emerald Edge Subdivision on the north side of
Highway 18 west of North 20th Street.
Project includes all labor, materials, and equipment necessary to
construct 9 new streetlights and foundations, approximately 2,000 LF of
electrical conduit and conductor, lighting control panel and miscellaneous
associated work, including cleanup.
The method of construction of all improvements shall be by contract in
accordance with the plans and specifications and general stipulations for said
improvements approved by the City Council.
and bids in connection therewith shall be submitted to the City Clerk of said
City on or before the time herein set for receiving bids. All proposals shall
be made on official bidding blanks furnished by the City, and any alterations
in the official form of proposal will entitle the City Council, at its option,
to reject the proposal involved from consideration. Each proposal shall be
sealed and plainly identified.
shall be accompanied by a bid security in a sealed envelope by either (1) a
certified or cashier’s check drawn on a solvent Iowa bank or a bank chartered
under the laws of the United States, or a certified share draft drawn on a
credit union in Iowa or chartered under the laws of the United States, in an
amount equal to 5% of the bid, or (2) a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa, in the penal sum of 5%
of the bid. Contractor shall determine amount of bid bond based on the amount
of the base bid and all alternate construction bid items.
security should be made payable to THE CITY OF CLEAR LAKE, IOWA. The bid
security must not contain any
conditions either in the body or as an endorsement thereon. The bid security
shall be forfeited to the City as liquidated damages in the event the
successful bidder fails or refuses to enter into a contract within 10 days
after the award of contract and post bond satisfactory to the City insuring
fulfillment of the contract and the maintenance of said work, if required,
pursuant to the provisions of this notice and other contract documents. Bidders
shall use the bid bond form included in the specifications.
with Iowa statues, a resident bidder shall be allowed a preference as against a
nonresident bidder from a state or foreign country if that state or foreign
country gives or requires any preference to bidders from that state or foreign
country, including but not limited to any preference to bidders, the imposition
of any type of labor force preference, or any other form of preferential
treatment to bidders or laborers from that state or foreign county. The
preference allowed shall be equal to the preference given or required by the
state or foreign county in which the nonresident bidder is a resident. In the
instance of a resident labor force preference, a nonresident bidder shall apply
the same resident labor force preference to a public improvement in this state
as would be required in the construction of a public improvement by the state
or foreign country in which the nonresident bidder is a resident.
By virtue of
statutory authority, a preference will be given to products and provisions
grown and coal produced within the State of Iowa.
reserves the right to reject any or all bids, to waive informalities or
technicalities in any bid and to enter into such contract as it shall deem for
the best interest of the City.
reserves the right to defer acceptance of any proposal for a period not to
exceed thirty (30) calendar days from the date of letting.
bidder will be required to furnish a bond in an amount equal to one hundred
(100) percent of the contract price, said bond to be issued by a responsible
surety approved by the City Council and listed in the U.S. Treasury
Department's most current list (Circular 570, as amended) and authorized to
transact business in the State of Iowa and shall guarantee the faithful
performance of the contract and the terms and conditions therein contained and
shall guarantee the prompt payment for all materials and labor to all persons,
firms, subcontractors, and corporations furnishing materials for or performing
labor in the prosecution of the work and protect and save harmless the City
from claims and damages of any kind caused by the operations of the Contractor,
and shall guarantee the work against faulty workmanship and materials for a
period as required by the specifications after its completion and acceptance by
the City Council.
It is anticipated Notice to Proceed will be issued by December 12,
2022. Work for all items shall be substantially completed no later than April
30, 2023. Material delivery time will be considered by City Council in regards
to specified completion date.
be expected to comply with Chapters 91C and 103A of the Code of Iowa concerning
the registration and bonding of construction contractors and the successful
bidder shall be required to supply the City of Clear Lake with proof of said
Payment of the
cost of said project will be made from any one or a combination of the
following sources at the sole discretion of the City Council: (1) cash derived
from the proceeds of the issuance and sale of General Obligation Bonds of said
City; (2) cash from such general funds of said City as may be legally used for
such purpose; (3) cash from public facilities set-aside fund; (4) Local Option
Sales Tax Funds; and (5) Road Use Tax Funds.
Payment will be made to the Contractor based on monthlyestimates in amountsequal to ninety-five
(95) percent of
the contract value of the work completed. Monthly estimates will be made by the
Engineer and payment will be made to the Contractor on or about thirty (30)
days thereafter. Payment shall not be made for materials stored off or on site. Finalpayment will not be made sooner than thirty
(30) days following Final Acceptance of
the Work by the City of Clear Lake.
attention is called to the prompt payment to the subcontractors, under Chapter
573.12 of the Code of Iowa.
in the amount of Two Hundred Dollars ($200) per calendar day will be assessed
for each calendar day that work on the total project, or portions of the
contract where specific completion dates are specified or otherwise agreed to,
that remain substantially uncompleted after the end of the contract period,
with due allowance for extensions of the contract period due to conditions
beyond the control of the contractor.
will indemnify and save the Owner or the Owner's agents harmless from all
claims growing out of the lawful demands of subcontractors, laborers, workmen,
mechanics, materialmen, and furnishers of machinery and parts thereof,
equipment, tools, and all supplies, incurred in the furtherance of the
performance of the work. The Contractor shall furnish satisfactory evidence
that all obligations of the nature designated above have been paid, discharged,
or waived. If the Contractor fails to do so the Owner may, after having
notified the Contractor, either pay unpaid bills or withhold from the
Contractor's unpaid compensation a sum of money deemed reasonably sufficient to
pay any and all such lawful claims until satisfactory evidence is furnished
that all liabilities have been fully discharged whereupon payment to the
Contractor shall be resumed, in accordance with the terms of the contract documents, but in no event shall
the provisions of this sentence be construed to impose any obligations upon the
Owner to either the Contractor, his Surety, or any third party. In paying any
unpaid bills of the Contractor, any payment so made by the Owner shall be
considered as a payment made under the contract documents by the Owner to the
Contractor and the Owner shall not be liable to the Contractor for any such
payments made in good faith.
completion and acceptance of the work, the Engineer shall issue a certificate
that the work has been accepted by him under the conditions of the contract
documents. Final payment will be made not less than thirty-one (31) days after
completion of the work and acceptance by the City subject to the conditions and
in accordance with the provisions of Chapter 573 of the Code of Iowa.
will issue a sales tax exemption certificate applicable for all materials
purchased for the project.
specifications governing the construction of the proposed improvements have
been prepared by VEENSTRA & KIMM, INC. of Mason City, Iowa, said plans and
specifications and the prior proceedings of the City Council referring to and
defining said proposed improvements are hereby made a part of this notice and
the proposed contract by reference, and the proposed contract shall be executed
to comply therewith.
Copies of said
plans and specifications and form of contract are now on file in the office of
the City Clerk and may be examined at City Hall. The ENGINEER shall make
available and distribute plans and specifications in accordance with Senate
File 2389. Complete sets of the plans, specifications, and
bidding documents may be obtained
from ENGINEER at the ENGINEER’S office located at 2800 Fourth Street SW, Suite
9, Mason City, Iowa 50401.
request bidding documents be mailed or shipped to them shall designate a
mailing address and pay shipping / mailing costs in the amount of $20 for
standard USPS mail delivery or normal UPS ground deliver. Any special shipping
/ mailing requests will be at bidders’ cost. Checks for shipping / mailing
shall be made out to Veenstra & Kimm, Inc.
specifications, and bidding documents may also be obtained electronically upon
request in pdf format via electronic media (DVD, CD, or flash drive) or by
email where file size will allow.
Any Bidder or
equipment supplier whose firm or affiliate is listed in the GSA publication
“List of Parties Excluded from Federal Procurement and Non-procurement
Programs” will be prohibited from the bidding process. Anyone submitting a bid
who is listed in this publication will be determined to be a non-responsive
bidder in accordance with 40 CFR Part 31.
This notice is given by order
of the Council of the City of Clear Lake, Iowa.
CITY OF CLEAR LAKE